How time management affecting your online productivity
Managing time is a matter of believing that productivity is not only linked to the accomplishment of many tasks in a short time: it is related to achieving quality and excellence in everything you do. Being productive implies using, managing, owning, and mastering what you do. What to know how to manage time? By applying some practical and feasible methods, you can have incredible results! The big problem, which makes this mission difficult, is that we suffer from noise, visual pollution, and an avalanche of information in our daily lives. And productivity is not only linked to us but also to the environment we live in.
However, in some rare moments, we even managed to achieve specific productivity. But how to manage time, anyway? How can we make this a constant in our lives? The solution to this issue may be the key to personal success. With that in mind, we have listed some tips that will help you stay productive. Check it out and enjoy it!
22 Time Management Tips
1. Get out of the four walls
Always being in the same environment, still seeing the same window, always sitting in the same chair - that is, falling into the same - hinders our professional and intellectual development, something that consequently lowers our productivity. There is no way to manage time feeling trapped! How many times do we need a quick fix for our customers and no inspiration comes to mind? Leaving your workplace and looking for a more unusual or even more inspiring place can help. Everyone knows where the best place to perform tasks is. Some like libraries, others like squares and restaurants, it's up to you to choose which environment will keep your mind more willing and motivated.
2. List your tasks
Post-its, notebooks, and notes from the tablet or cell phone, no matter what the tool: Listing tasks helps us to have a dimension of what we have to do. It is crucial that make the listing as soon as we start our activities. It must be the first action because this way, we can determine our priorities, which is another essential step. When listing our tasks, we must record the urgencies and pending issues. Thus priorities will be born. Applying this tip means organizing our day, and consequently making it more dynamic and profitable.
3. Planning
In professional, social, intellectual life and all areas, planning will always be useful. One of the secrets of how to manage time is: before making any task, it must. Metaphorically speaking, ever before putting your hand in the dough, it is worth reviewing the recipe, if all the ingredients are already in hand, and taking all the necessary precautions so that everything goes well. After all, nothing is more uncomfortable than having to redo a task, right? So it is essential to optimize and give a particular "shot" so that the project goes according to plan.
4. Look for different ways to accomplish your tasks
Nothing leaves the professional more unmotivated than acting like a robot, similarly repeating the same job every day. Of course, this will depend on your follow-up, but in most cases, there is always more than one way to do the same thing. Innovating, testing new methods, makes our work more productive.
5. Avoid the excessive use of social networks
Nowadays, it is not easy to leave social networks, mainly that we often use them for professional aspects, which is healthy and valid. We cannot neglect these tools or the benefit they bring us. However, we can manage their use. Everything in excess is wrong, and social media is no different. How many times do we find ourselves in a moment of productivity, and suddenly, we are attracted by a conversation in a WhatsApp group or other medium? This can be harmful, and everything has its time, While we are carrying out a task it is essential to give full attention and dedication to it, such as managing time, for example: focus on that task too!
6. Keep a good diet
How many professionals sin in this regard? When we do not eat well, our production and income fall. The ideal is to eat every three hours. Take breaks and eat healthy fruits and meals. You will undoubtedly notice the difference when you adhere to good nutrition.
7. Invest in leisure
No use sinking into tasks and not having time for leisure. This will make your work boring and monotonous. The result will be lower performance and quality of service. Take breaks, read books, see films, lectures, in short, everyone knows the best way to entertain themselves. Entertainment leaves our minds active and continuously productive.
Achieving our goals requires a combination of strategies, and knowing how to manage time. Choose the ones that best suit your follow-up. Innovate your production and make your day more productive.
A very common tip for entrepreneurs is knowing how to use websites and the internet to help you manage your time and money. A great example was the partners of the Point do Macarrão restaurant who saved a lot of money (and time) by using a creative competition website to create the visual identity of their business.
8. Use technology
Technological advances are there to help people's lives, whether professional or not. Many entrepreneurs use smartphones and tablets to advance some tasks of the day, in addition to programs like skype to communicate, saving time and money.
9. Time flexibility
Some entrepreneurs believe that more flexible hours help productivity, both for them and their employees. The focus should always be on the result and how to manage time in the best possible way. But it would help if you also had a firm wrist and discipline to keep the flexibility from creating slack and slack on both sides.
11. Don't schedule your whole day
By scheduling only 70% of the day, it is possible to resolve emergencies that are not on the list. Also know how to specify what is essential and urgent, keeping in mind that these are tasks to be solved quickly.
12. Keep time for some tasks
Separate routine tasks at pre-established times and avoid interruptions. Be sure to resolve these issues only when you arrive at the company, as these tasks are usually done at the end or beginning of the working day.
13. Avoid distractions
Not everyone can concentrate on something while the turmoil in the environment tends to get in the way. To improve focus and productivity, some professionals give two basic tips, but they can make all the difference: divide them into blocks, with 25 minutes to work and 5 minutes to rest; put on headphones and listen to music at a high volume, focusing only on work.
14. Beware of Emails
Emails should be of great help, but nowadays, they can steal much of your time. The ideal is to check only 3 or 4 times a day and avoid lost productivity.
? Emails and the internet when appropriately used, are of great help to entrepreneurs. This is the case of those who make, for example, logos through a creative competition website, with more agility and much more ideals and great prices. Check out the result of this logo creation project for the jewellery store Brilhe, which received 118 logo suggestions sent by 35 of our designers.
Most professionals have problems with concentration, procrastination and an obvious "lack of time". Below we will give you some tips on how to produce more, efficiently, and in less time. The recommendations were extracted from the book A Tríade do Tempo, by Christian Barbosa.
15. What is the big secret of how to manage time?
Divide your activities or routines into three specific points:
? Urgent: it is a task or planning that has a short time or has already expired. The urgent is something that should have been done. It cannot be left for later. The emergencies cannot be predicted, they happen spontaneously and at the last minute.
? Important: These are all the activities that you do that are significant in your life. It is the path of certainty. There is time to be done. It always has a set date and can be done calmly.
? Circumstantial: these are all unnecessary tasks, which do not bring results, only frustrations.
Work your schedule continuously so that an important task does not become urgent and always avoids circumstances. That way, you will have a more balanced personal and professional life.
16. How to get out of urgency?
Every urgent activity must answer four questions:
? Why was this activity urgent?
? How could I have prevented it?
? What activities can I plan to avoid this urgency?
? Is it possible to delegate?
If you can answer these questions, you will indeed find a solution so that she does not take all of your work routines.
17. After all, how to manage time?
? Unload (reduce anxieties and urgencies)
? Remove everything from memory and put it on a list (tasks that remain only in memory or are forgotten or lose their essence.)
? Do not spend more than 24 hours in the two processes above.
? Plan
? Anticipate (the important thing cannot become urgent. If the task is too big, divide it into parts).
18. And how to carry out a critical task efficiently and effectively?
For tasks that require a lot of concentration, use the "shut down", which is disconnecting from everything and focusing on what you are doing. Turn off your cell phone, remove the internet from your computer, and avoid conversations. This "shutting down the world" process cannot last more than 3 hours, or you end up not producing what you expected. And when the task is finished, a 15-minute rest is ideal for refreshing the mind.
19. The problem of procrastination
Another major problem in time management is postponing tasks. We always have news to read, a video to watch, or a social network to follow. Not to mention the famous café and chat in the halls. Anyway, it is of great importance that we avoid this type of action when we have tasks to accomplish. Below are some tips to avoid procrastination:
? If the job is large, divide it.
? Use shutdown
? Delegate or cancel
? Make a commitment (set dates)
? Use rewards (money, food, etc.)
? Imagine the objective behind the task.
We often do not realize that small attitudes in our work routine can help us to perform considerably better and how to manage time.
That is what Alan Turing saw in his routine. He was a mathematician, logician, cryptanalyst, and also one of the first computer scientists in history, in addition to being among the most influential figures in data modelling.
Turing's achievements played a crucial role in breaking the puzzle of Nazi cryptographic machines and in developing the famous Turing Test, a critical step in the development of artificial intelligence.
To handle all of this, he had a few tricks in his routine to increase productivity. Check them out below.
20- Divide the more significant tasks into small ones
The secret of how to manage Turing's time was based on his incredible ability to break down big tasks into small parts so that he could solve his problems step by step.
In his team, this idea of ??breaking down the most significant problems into small tasks was a general rule, and Turing knew the importance of this more than anyone.
21- A cluttered table can bring creativity
Turing believed that a messy table was of great help to a creative mind. According to him, the disorder is often associated with artistic, creative, and scientific genius.
There are arguments for and against this statement, but the hypothesis is that this is more of a personality trait. So, if you are a person who thinks better with the messy table, this will be better for your productivity.
22- Exercise to empty your mind
Turing was an avid runner and liked to exercise. He once came in fifth place in the qualifying marathon for the 1949 Olympic Games. The scientist used to say that he had such a stressful job that the only way to get him out of his head was through physical exercise.
Turing, of course, was not the only one to use physical exercises to empty his mind. So, remember that exercising a little can be a way to help you think better.
These are just a few ways to help the mind work better, however, regardless of the methods you adopt, the most important thing is not to lose focus and willpower
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